Details for The Board of Education of Independent School District 318 held

The Board of Education of Independent School District 318 held a regular meeting on Monday, October 16, 2017, beginning at 7:00 PM in the Administrative Services Building Board Room. Members present: Tom Peltier, Ben Hawkins, Harvey Hietala, Pat Medure, and Molly Miskovich. Matt Lehtinen attending remotely from 8165 Filly Lane, Plainfield, IN 46168 Members absent: none Supporting information may be viewed and/or questions answered at the ISD #318 Superintendent's Office, 820 NW 1 Ave., Grand Rapids, MN, (218) 327-5704. A summary of these proceedings will be published. Chair Peltier called the meeting to order at 7:00 p.m. Pledge of Allegiance Moved by Medure, seconded by Hietala, to approve the agenda. Motion carried without dissent. Student Board Representatives: Rylee Pace & Grace Denny discussed Kat Perkin's "Dream It, Do It, Be Brave, Be Kind", Rachel's Challenge, Unity Day, Mix It Up, "Pink Out" for Cancer Awareness October 18. Technology update - Rochelle Van Den Heuvel, TJ Russell, Nichole Arbour, Randy Longmore. This has been a year of finishing the iPad rollout to students and training teachers. Currently, the district has classroom sets of iPads in grades 2-6. Students in grades 7-12 have iPads that students take home with them. Ten iPads will go into kindergarten and first grade classrooms. The technology department supports approximately 4,300 iPads throughout the district, 551 student Macbooks, netbooks which will be phased out, 433 student desktops for lab use, 128 smart boards, and 202 LCD projectors. TJ Russell: Reported details on how the district 318 network continues to be upgraded to better service the increased number of clients and devices, including an Employee Cyber-Security Awareness program for the district. This year the district will move to a plan that will include purchasing 5th and 9th grade iPads every year with one more grade level (2-4) purchased three out of the five years to maintain a rotation of devices for those grade levels. Received a grant for $73,000 from Education Innovation Partners to help support the network upgrades. Randy Longmore reported on efforts to improve school safety and security including discussions with the Grand Rapids Police Dept. on creating a reactive rather than a proactive system. There are over 482 video cameras installed throughout our facilities. Nichole Arbour share information on Seesaw, a learning journal which acts as a digital portfolio for students which is accessible by teachers, students and parents inside and outside of the classroom. Seesaw empowers students to independently document their learning with built-in creative tools, and gives families an immediate and personalized window into their child?s school day. Teachers have the ability to see which parents are using Seesaw. Moved by Hietala, seconded by Medure, to approve the minutes of the 9/18/17 regular School Board meeting. Motion carried without dissent. Moved by Hawkins, seconded by Miskovich, to approve the September 2017 claims. Motion carried without dissent. Student enrollment update - Joni Olson: Compared current enrollment numbers to last year?s at this time: Kindergarten = 303 (274 in 2016), Grade 3 = 296 (286 in 2016), Secondary = 2518 (2475 in 2016). Total enrollment at 3971 (3959 in 2016) which is slightly above projections. Referendum update - Joni Olson: Alignment around Board goal #1 Space Utilization: Multiple EFT presentations have been completed by Kent Koerbitz and Mindy Nuhring. Grand Rapids City Council work session on 10-9-17. Cohasset community forum on 10-10-17 regarding Cohasset school remodeling and city construction of a community center including expanded gym space, a senior center, and child care/early childhood space, was well attended and received positive feedback. The AFT will present at the Board workshop on 11-6-17 to review, hear recommendations and provide discussion prior to Review & Comment. The EFT held planning meetings on 9-22-17, 9-29-17, and 10-13-17. A group of teachers and administrators are working together on a space evaluation team. Final meeting is scheduled for 10-25-17. Moved by Hawkins, seconded by Hietala, to approve the consent agenda as presented below. Motion carried without dissent. 1. Madison Amundson, JV Assistant Coach - Lacrosse resignation 2. Anne Bylkas, Middle School Softball Coach resignation 3. Tim Carlson, School Bus Driver replacement hire 4. Jessica Davis, Food & Nutrition replacement hire 5. Shelby Fenske, Community Education Baby Steps Manager resignation 6. Christopher Figgins, Custodial/Maintenance resignation 7. Bill Flynn, Custodian replacement hire 8. Aaron Fox, School Bus Driver replacement hire 9. Mary Helen Haarklau, .25 FTE Title I Dyslexia Interventionist Teacher hire 10. Annalise James, Food & Nutrition replacement hire 11. Rich Kane, JV Girls Basketball Coach resignation 12. Robert Lepak, School Bus Driver replacement hire 13. Jolae Loehrer, ESP resignation 14. Rhonda Miller, Food & Nutrition replacement hire 15. William Sackett, Cross Country and Track Asst. Coach resignation 16. Ken Steffen, Custodian resignation 17. Cassandra Whittemore, Bigfork Yearbook Advisor resignation Moved by Medure, seconded by Miskovich, to approve the formation of a District Finance Committee. The committee will have no decision making ability, but will be able to make recommendations to the school board, as well as request additional information or explanation of the financial areas of the school district. The committee will be comprised of the School District Superintendent, the Business Manager, two school board members, the head of the School District teachers union and three community members. The committee chair will be appointed by the committee members. Committee membership will be revisited annually. After discussion, motion carried without dissent. Moved by Hawkins, seconded by Miskovich, to approve the amended Coin-Operated Machine Agreement with Theisen Vending. The machines will now be turned on 1/2 hour after lunch rather than 1/2 hour after school. After discussion, motion carried without dissent. Moved by Hietala, seconded by Hawkins, to approve the funds transfer to close the Reif Center project. $729,415.36 will be transferred from Fund 1 (General Fund) to Fund 6 (Building Fund) to close it out. This amount represents the school district's contribution toward the $9,136,949.77 Reif Center project. Motion carried without dissent. Moved by Medure, seconded by Hietala, to approve Monday, January 8, 2018 as the annual School Board Organizational Meeting at 7:00 p.m. Motion carried without dissent. Moved by Medure, seconded by Miskovich, to approve the partnership with Education Innovation Partners (EIP) for Telepresence Coordination services. A draft Professional Service Agreement was provided to the Board with a job description. Clerk Hietala suggested that a 30 day notification of termination requirement be added to the agreement. A final contract agreement will be presented for approval at the next Board meeting. After discussion, motion carried without dissent. Board Reports Medure: RAMS, Endowment Fundraiser, World?s Best Workforce, Region 7AA, teacher negotiations, service employee negotiations, facility meetings, City of Cohasset public meeting, Rapids Rising tailgate party. Miskovich: service employee negotiations, Rachel?s Challenge, Special Education Advisory, Wellness. Hawkins: ESP negotiations. Hietala: Principal negotiations, District Staff Development. Peltier: Teacher and ESP negotiations, Rapids Rising tailgate party. Lehtinen: negotiations Superintendent Report Joni Olson: Negotiations are progressing well for all four units in process. Homecoming activities at Grand Rapids High School and Bigfork High School last week with daily activities. The week was successful at both schools. Chamber Taking Care of Business Event was a great opportunity to share materials regarding the referendum and other district activities. Reference Board goal #3: HUMANeX staff survey has gone out, and the results will be shared with staff on Nov 6 and 7. The district completed a series of four listening sessions with elementary teachers regarding literacy resources. Transportation Services continues to look to fill driver positions. A written Superintendent report will be provided to the Board when there is only one Board meeting per month. Meeting Announcements Other Business: none Public Input - none Went into closed session for negotiation strategies and potential land acquisition discussion at 8:18 p.m. with Chair Tom Peltier, Ben Hawkins, Harvey Hietala, Pat Medure, Molly Miskovich, Matt Lehtinen, Joni Olson, Pat Goggin, Colleen Schussman, and Julie Rasmussen. Reconvened after closed session at 9:11 p.m. Rise and Report Moved by Hawkins, seconded by Hietala, to accept the Memorandum of Understanding between the City of Grand Rapids and ISD 318 addressing potential land acquisition. Motion carried without dissent. Moved by Hawkins, seconded by Lehtinen, to accept the Memorandum of Understanding between the City of Cohasset and ISD 318 addressing potential land acquisition. Motion carried without dissent. Meeting adjourned at 9:13 p.m. Harvey Hietala, Clerk HR November 19, 2017135843

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